Our PMO architecture is related to the many different characteristics of the wide variety of projects such as the degree to which the requirements of the project can be known, the amount of complex technology involved, the number of people resources required, the overall size of the project, expected duration, strategic importance, and competing demands all contribute to project complexity. This complexity leads to other areas of PMO complexity, such as tool and application, process and methodology, and communications and collaboration complexity. Therefore, our PMO architecture is very important and useful because it provides the means of breaking down these areas of complexities into usable and manageable components.
Our PMO architecture provides the mechanism to instantiate components and tools relative to the processes for which they are used. Some of these components are function-driven, for example, how to develop and manage a project schedule. Other components are capability-driven such as how to communicate and collaborate with project team members. Other components are content-driven such as how to follow the project management process of the PMO.
The user layer represents the components of the PC desktop such as the operating system, applications, and browser. The user layer is the gateway for the workplace professional to all of the tools and applications of the enterprise.
The enterprise layer represents the information technology infrastructure and the vast number of applications of the organization.
The PMO layer, in essence, provides the PMO architecture for the organization and consists of four components; the project portfolio management (PPM) application component, the collaboration platform component, the desktop tools component, and the PMO content assets component.
The PMO architecture enables the required components to be placed, used in context, and continually refined and improved. It simplifies complexity and enables decision making. It brings a sense of order to an environment of people, processes, and tools that often has many different tendencies. The PMO architecture enables the PMO content assets component, a component that many organizations have difficulty addressing effectively, to be placed and effectively used as a key driver of the usage of the other PMO architecture components and a key enabler of the PMO strategy
It is very important to have PMO architecture driven approach as the architecture provides integrated information management to the enterprise
Our PMO architecture helps build the many different components that make up the PMO and how those components relate and linked by a common purpose. Components are all of the tools, applications, platforms, technologies, processes, and organizational knowledge that reside within or is available to the PMO.
Besides our architecture also provides the ability to implement continuous improvement, as there needs to be a way for the organization to incorporate and institutionalize the desired change. This requires modifying existing or implementing new processes and tools as well as effective communication of the changes. Without the PMO architecture to provide context and visibility into such things as processes and tools, it is extremely difficult to keep everyone on the same page